Below are the Board member position descriptions. All positions are up for election each year, even if a current Board member is re-running. Each Board position is a one-year term, from January 1 to December 31. Only Active Fermenta Members may vote in the election and/or run for a Board position.
TO APPLY FOR ANY ONE OF THESE POSITIONS FOR THIS YEAR'S ELECTION, PLEASE CLICK HERE!
Board Member Position Descriptions
President
The President works directly with all Board members. Daily duties include monitoring and responding to organizational emails, monitoring social media, and membership administration. The President is the main point person for all Fermenta events and assists in delegating tasks and responsibilities. The President schedules and runs Board meetings.
Duties:
Schedule, set the agenda, and run monthly Board meetings
Monitor and answer organizational emails
Work with media outlets, do interviews, or delegate these tasks to others as appropriate
Help coordinate events
Monitor Fermenta’s website
Actively seek out new venues or think of new ideas for educational events, scholarships, or collaborative opportunities
Ensure sure all other Board members are performing their duties as assigned to the best of their ability
Oversee any committees as necessary
Attend as many Fermenta events as possible
Vice President
The Vice President assists the President in performing the above or other specified duties. She acts as President in the absence or disability of the President, performing the above or other specified duties.
Duties:
Attend monthly Board meetings
Assist the President in the above or other specified duties
Act as the President in the absence or disability of the President
Perform any special areas of responsibility, such as membership, communications, events, elections, legal filings, etc.
Oversee any committees as necessary
Attend as many Fermenta events as possible
Treasurer
The Treasurer oversees the management and reporting of Fermenta’s finances. The Treasurer works with all Board members on a regular basis to ensure financial responsibility. The Treasurer is responsible for preparing all financial documents on a timely basis, distributing these documents to Board members, and maintaining adequate copies and backups of all financial data. The Treasurer should be financially literate, pay close attention to detail, be timely in completing tasks, and keep neat and accurate records.
Duties:
Attend monthly Board meetings
Perform all necessary monthly financial tasks
Maintain the bank account
Track expenditure receipts
Monitor monthly scholarship expenses
Account for all donations
Track/calculate monthly fees
Prepare, store, and distribute to Board members any monthly financial statements
Submit the annual 990 form to the Internal Revenue Service
Submit the annual corporations report to the State of Michigan
Create yearly financial statements
Propose and present an annual budget
Monitor finances as they correspond to the budget
Maintain a cash box for events
Assist as needed with events
Attend as many Fermenta events as possible
Secretary
The Secretary keeps Board meeting minutes and uploads them into the Fermenta Google Drive. The Secretary monitors membership administration, helps correspond with donors, and takes on other tasks as needed.
Duties:
Attend monthly Board meetings
Draft and maintain Board meeting minutes and uploads them into Google Drive
Monitor and correspond with members as needed
Send thank you correspondence to donors
Assist in monitoring and updating the website
Assist in planning events as needed
Attend as many Fermenta events as possible
Director at Large for Communications & Outreach
The Communications Director is responsible for monitoring communications activities to promote, enhance, and protect Fermenta through social media, media contacts, visual advertising development, and any additional projects as needed. The Communications Director must monitor social media accounts on a daily basis.
Duties:
Attend monthly Board meetings
Work closely with other Board members to promote all events
Oversee the drafting and sending out of a monthly newsletter
Monitor social media accounts on a daily basis
Create social media posts to advertise and promote events, scholarships, etc.
Help create and order promotional products
Act as media contact for press releases or interviews
Assist in planning events as needed
Attend as many events as possible
Director at Large for Scholarships and Education
The Scholarship Director’s primary responsibility is to chair the Scholarship Committee and coordinate finding, promoting, offering, and awarding a variety of educational scholarships for members. The Scholarship Director schedules and runs Scholarship Committee meetings.
Duties:
Attend monthly Board meetings
Schedule and run Scholarship Committee meetings
Seek out new educational opportunities
Draft scholarship descriptions, monitor applications
Check applicant qualifications and membership status
Draft applicant voting matrices and coordinate voting
Award scholarships, notify recipients, and communicate with non-winning applicants
Keep records of scholarships awarded, receipts, and winners
Propose and monitor annual scholarship budget
Submit copies of receipts to the Treasurer in a timely manner
Make sure Scholarship table is set up at Fermenta Anniversary Party
Assist in planning events as needed
Attend as many events as possible
TO APPLY FOR ANY ONE OF THESE POSITIONS FOR THIS YEAR'S ELECTION, PLEASE CLICK HERE!